Job Title: Facilities & Support Services Assistant
Status: Exempt/Salaried Full time
Prepared By/Date: Walden 6/29/2021
Approved By/Date: Ravan 7/12/21

Position Description
Assists with the operations of the physical buildings.

Organizational Status
This position reports to the Facilities Manager

Working Relationships
Work with the facility personnel, pastors, teachers, and volunteers to achieve the objectives of East Cooper Baptist Church, Palmetto Christian Academy & Campus Outreach.

Roles and Responsibilities
Assists the building and grounds maintenance employees, contractors and volunteers with room set-up and tear-down; room & equipment cleaning; minor painting and repairs; etc.

Qualifications and Requirements

• A passionate love for the Lord and a desire to serve in support ministries
• A willingness to work hard in support of the church, school, and related ministries
• Flexibility in working hours that sometimes includes evenings and weekends
• Must be able to lift 50lbs

Job Title: Finance Assistant
Reports To: Finance Director
Status: Non-Exempt/Part Time
Prepared By/Date: Beverly Pearce 2/24/22
Approved By/Date: Derek Walden 2/28/22

Position Summary
The Finance Assistant will be responsible for providing financial support services for the day-to-day transactions of the church, school, and all related ministries of East Cooper Baptist Church. This position will primarily support the Finance Team and will be cross-trained on Accounts Payable and all items related to Payroll. This position is for 20 hours per week at $20 to $25 per hour based upon experience.

Roles and Responsibilities

• Cross-train in all aspects of Accounts Payable
• Provide backup and assistance for Accounts Payable, to include monitoring and maintaining credit card purchases
• Organize, file, and track financial documents
• Ensure invoices and bills are processed in an accurate and timely manner
• Prepare for and cooperate with the independent auditor as information is requested during the annual audit period
• Cross-train in all aspects of Payroll, W2, and 1099 preparation and distribution
• Reconciling all employee benefits to billing statements
• Cross-train in contributions, tuition receivable, and incoming funds
• Maintain confidentiality with all financial information
• Assist Finance Team with analyzing workflow process

• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• Must have experience as a Finance Assistant or similar role
• Good knowledge of accounting and bookkeeping procedures
• Excellent time-management skills and problem-solving attitude
• Highly organized and able to multitask on a consistent basis
• Attention to detail
• Computer skills and proficiency in MS Office applications (Word and Excel)
• Experience with Google Suite
• Strong interpersonal skills
• Ability to positively interact with church members, staff, vendors, and visitors.
• Ability to maintain confidentiality of information
• Experience on MIP/Abila software (desired)
• Bachelor’s Degree (desired)

Job Title: Nursery Caregivers
Status: Part-time Hourly
Prepared by/Date: Sharon Basha/February 2022

Position Description
The ECBC Nursery Department desires to hire Nursery Caregivers to help with various day and evening ministry events. Workers must be at least 15 years of age and must provide previous experience caring for children. The Nursery Department will train each new Caregiver hired. The Nursery Caregiver is to provide care for the overall needs of each child in their classroom. The Nursery Caregiver is an hourly paid position. Adults $15.00 per hour and Teens $12.00 per hour.

Organizational Status
This position reports to the Nursery Director.

• Serve as the ‘face’ of the church, offering friendly service to those entering or calling the office by answering questions, providing directions, and alerting staff when someone has arrived to meet or visit them
• Ability to be empathetic and pray with people who may be distressed both over the phone and in person
• Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them in a timely manner
• Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the church’s office
• Serve as the Administrative Assistant to the Operations Director
• Responsible for scheduling meetings and appointments for the Operations Director and as otherwise directed
• Prepare meeting agendas and meeting minutes upon request
• Maintain copies, scans, and other documentation as requested for the Operations Director
• Responsible for monitoring and approving room usage requests through management software and working with Facilities and Maintenance as needed
• Perform office duties such as keeping inventory and ordering office supplies in a cost-effective manner, submitting invoices, and maintaining a clean and organized office space and supply room; including a small kitchenette
• Initiate service calls for printers and maintain backorder information
• Maintain daily incoming and outgoing mail and packages
• Support other ministry areas by maintaining accurate records and managing systems

• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• A passionate love for the Lord and a desire to serve in support ministries
• Exemplary interpersonal skills, including dealing effectively with the church membership and co-workers both in person, over the telephone, and via email
• Individual possessing a minimum of 1 year of experience that has developed skill competencies including correspondence and assisting functions preferred
• A functional knowledge of Microsoft Office software/Google Drive/Rock
• Demonstrated ability regarding discretion and professionalism
• Exhibit excellent written and verbal skills
• Proven success with teamwork and consensus building
• Communicating effectively with co-workers, church members, representatives of other parachurch organizations, and others sufficient to exchange or convey information

Job Title: Rock Database Administrator
Reports To: Technology Director
Status: Exempt/Salaried Full Time
Prepared By/Date: Janine Mikell/Ernest Jackson - 9/28/2021
Approved By/Date: Michelle Ravan - 9/29/2021

Position Summary
The Rock Database Administrator is responsible for Rock RMS management, staff training, and new Rock projects and initiatives. They will also be responsible for helping to troubleshoot and problem solve tech support issues on Sundays and Wednesdays.

Roles and Responsibilities

• Work with BEMA for support as needed
• Implement and maintain Rock RMS projects and initiatives
• Work with ministries to provide new features and solutions in Rock RMS
• Train staff to effectively use Rock RMS to empower ministry
• Design and implement dataviews, reports, dashboards, workflows, and other requested tools in Rock RMS
• Ensure reliability and usability of check-in systems
• Manage team of Rock Master Class-trained staff to maximize their impact
• Maintain security of Rock RMS
• Manage event registrations, forms, surveys, communications lists, and other Rock RMS tools
• Provide support for check-in on Sunday Mornings and Wednesday Evenings
• Provide Tier 1 support on Sunday Mornings and Wednesday Evenings

• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• 2+ years of experience using Rock RMS
• 2+ years of experience managing Rock RMS preferred
• High level of integrity, confidentiality, and dependability
• Ability to adapt to a continually evolving environment
• Proficient in Microsoft Word, Excel, and Google applications
• Familiar with Microsoft Azure Portal
• Familiar with SQL and Lava
• Proficient with macOS and Apple products
• Proficient in troubleshooting devices and peripherals
• Familiar with networking (routing, switching, firewalls)

Reports To: Worship Arts Pastor
Status: Exempt/Salaried Full Time
Prepared By/Date: Dean Henderson 6/09/2022
Approved By/Date: Michelle Ravan 6/10/2022

Position Summary
The Worship Arts Ministry Associate is involved in a wide range of support responsibilities inside the Worship Arts Ministry, including all administrative needs dealing with the preparation of music and materials needed for all rehearsals and preparation for all Sunday services and special worship events. An important aspect of this role is also to serve as an administrative assistant for the Worship Arts staff (Worship Pastor, Instrumental Director, and Contemporary Worship Director) and all associated ministries, and serve as the first face in all communication to the members of all Worship Arts Ministry Groups and the church at large.  

Roles and Responsibilities

• Assist with day to day needs of the Worship Arts Department
• Manage calendars, budgets, and attendance for all areas of the Worship Arts Department 
• Prepare music and resources for all rehearsals and events of Worship Arts  
• Accurately communicate timely information to all members of Worship Arts Teams and staff as needed
• Prepare and coordinate logistics and groups for all rehearsals, Sunday services, and special worship events 
• Serve on Sunday mornings, Wednesday evenings, and special worship events to help rehearsals and services go smoothly
• Assist with the development of broader Worship Arts Creative Team
• Coordinate Pre-Marriage Counseling assignments and calender for ECBC weddings, baby dedications, end of life services and other service elements
• Serve administrative needs of the East Cooper Arts Academy

Qualifications and Requirements

• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• 1-2 years experience as an Administrative Assistant or relevant administrative position
• Excellent computer skills on the following software (or willingness to learn) (Google Suite, Planning Center, Indesign, and Adobe Suite)
• Music knowledge, music experience, or music degree
• Ability to work independently and remain calm under pressure
• Excellent communication and organizational skills
• Flexible and creative
• Meticulous attention to detail