Job Title: Administrative Assistant
Reports to: Technology Director
Status: Exempt/Salaried Full Time
Prepared By/Date: Janine Mikell 12/12/22
Approved By/Date: Michelle Ravan 12/12/22

Position Summary
Provide administrative assistance to the Communications and Technology Directors by assisting in the planning and execution of small and large scale projects, communicating with church staff on database needs, and helping to maintain database and departmental tasks. This position requires the assistant to be available and organized, work excellently with other departments, and in general possess good interpersonal and problem solving skills. 

Roles and Responsibilities

• Support directors in daily, weekly, and monthly tasks that are professionally related.
• Help to manage a project budget and gather quotes and pricing for project needs.
• Plan, manage, and support database projects.
• Communicate regularly and effectively with staff about database updates and needs.
• Provide training for staff as church database needs arise.
• Support other ministry areas when requested and time is available.
  

Qualifications and Requirements

• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• A passionate love for the Lord and a desire to serve in support ministries
• Exemplary interpersonal skills
• Demonstrated ability regarding discretion and professionalism
• Exhibit excellent written and verbal communication skills
• Excellence in time management, organization, and prioritization.
• Diploma required; Degree preferred
• Minimum of 1 year of experience as an Administrative Assistant or other similar position
• Proficient in Google Suite
• Knowledge of Mac iOS Systems a plus

Competencies
Communication​ - Demonstrated capacity to inspire, instruct, and encourage through effective communication in various settings. Able to communicate and work within a complex organizational structure with multiple layers of input.

Technology​ - Able to adapt to new technology and learn new systems.

Collaboration - Collaborate across the organization and with various ministry departments. Strong team player. Ability to integrate multiple perspectives and synthesize them into a cohesive plan. 

Detail Oriented & Organizational Skills - Proven skills in organizing, prioritizing, implementing, and managing multiple projects at different stages simultaneously. Shows attention to detail with processes and systems. Solves problems with creativity and minimal input. Able to successfully develop new and better ways to work and promote a continuous improvement mentality.

If you are interested in this opportunity and meet the qualifications below, please​ ​complete an online employment application​. Upload your resume with a cover letter at the end of the application form.

Job Title: Director of Operations
Reports To: Church Leadership
Status: Exempt/Salaried, Full-time
Prepared By/Date: Michelle Ravan/August 2023 
Approved By/Date: Van Barnhill/August 2023 

Position Summary
The Director of Operations is responsible for financial recording and reporting, for external communications, for the IT infrastructure, and for the ‘outward face’ of East Cooper Baptist Church (ie. front desk). The position also has responsibility for campus facilities (maintenance, repairs, cleaning, safety & security). The position provides financial and ministry information to employees, Elders, Deacons, and to the congregation.

Roles and Responsibilities

• Oversees and works alongside the relevant department heads within Communications, Finance, Facilities, Human Resources, Maintenance, and Security.  
• Ensure efficient cross-functional collaboration and successful execution of projects and initiatives while driving the implementation of strategic initiatives and optimizing operational processes.
• Ensures that there is a preventative maintenance plan in place for major items and that day-to-day repairs are completed expeditiously. Ensures building and activities meet all federal, state, and local licensing and permit requirements.
  Provides risk assessments with regard to insurance, liability, and non-conforming activities or uses.
• Ensures that major contracts with suppliers are appropriate and cost-effective.
• Assists in developing and implementing long-term strategy for facilities usage and oversees deferred maintenance account, expenditures, and long-term usage strategy.
• Assists the SLT in goal setting, planning, prioritizing, and ministry implementation.
• Oversees and supervises Office Administrator position and responsibilities.

Qualifications and Requirements

• A passionate love for the Lord and a desire to serve in support ministries
• Affirm East Cooper Baptist Church’s Statement of Faith and commit to exhibit a lifestyle that is consistent
• Willing to become a member of East Cooper Baptist Church
• Undergraduate degree required; Master's degree preferred
• Minimum of five years of proven leadership and management with a high skill and competency level demonstrated
• Proven success with strategic planning and project management
• Thinks creatively and strategically to successfully mediate and negotiate with internal and external groups
• Able to effectively manage a diverse staff, multiple priorities, and tight time constraints
• Exhibit excellent written, verbal, and interpersonal communication skills

Job Title: Facilities Assistant
Status: Non-Exempt/Hourly Full time
Prepared By/Date: Derek Walden 
Approved By/Date: Michelle Ravan 

Position Summary
Work with the facility personnel, pastors, teachers, and volunteers to achieve the objectives of East Cooper Baptist Church, Palmetto Christian Academy & Campus Outreach. Reports to the Facilities Manager while assisting with the overall operations of the physical buildings. 

Roles and Responsibilities
Assists the building and grounds maintenance employees, contractors and volunteers with room set-up and tear-down; room & equipment cleaning; minor painting and repairs; etc.  

Qualifications and Requirements

• A passionate love for the Lord and a desire to serve in support ministries
• A willingness to work hard in support of the church, school, and related ministries.
• Flexibility in working hours that sometimes includes evenings and weekends.
• Must be able to lift 50lbs.

Job Title: Private Music Lessons Educator
Reports to: Mike Doll, ECAA Director
Status: Part time (Day and Time based on the number of students and room availability)
Prepared by: Mike Doll 8/3/2023
Approved by: Michelle Ravan 8/3/2023

Position Summary:
The Private Music Lessons Educators would teach one on one lessons on musical instruments or voice based on the teacher’s qualifications and the amount of interest from our ECAA families. Instruments would include (but not be limited to) piano, guitar, flute, clarinet, saxophone, trumpet, trombone, percussion, drum set, violin, cello.

Roles and Responsibilities

• Private instructors will plan one on one lessons each week during the fall and spring semesters
• Private instructors will teach good practice skills
• Private instructors will help prepare students for their concerts if they are involved in a band, choir, or strings program at their school.
• Private instructors will help prepare students for audition
  

Qualifications and Requirements

• A passionate love for the Lord and a desire to serve in the worship ministry
• Ability to plan and lead private music lessons
• Proficiency on the instrument(s) or voice part you are hired to teach
• A recital will be held once a year to showcase the students

Job Title: Nursery Caregivers
Status: Part-time Hourly
Prepared by/Date: Sharon Basha/February 2022

Position Description
The ECBC Nursery Department desires to hire Nursery Caregivers to help with various day and evening ministry events. Workers must be at least 15 years of age and must provide previous experience caring for children. The Nursery Department will train each new Caregiver hired. The Nursery Caregiver is to provide care for the overall needs of each child in their classroom. The Nursery Caregiver is an hourly paid position. Adults $15.00 per hour and Teens $12.00 per hour.

Organizational Status
This position reports to the Nursery Director.

Job Title: Worship Wednesday Musical Director
Reports to: Mike Doll, ECAA Director
Status: Part time (Wednesdays 6:30-8pm)
Prepared by: Mike Doll 8/3/2023
Approved by: Michelle Ravan 8/3/23

Position Summary
The Worship Wednesday Musical Director would work with the Director of the East Cooper Arts Academy (ECAA) to coordinate and lead the Worship Wednesday Musical class through the Arts Academy. The director would plan and lead 15 rehearsals both semesters. Each semester would conclude with a musical performance. The rehearsals would take place on Wednesday evenings from 6:30-8:00 in the Kids Church room at East Cooper Baptist Church.

Roles and Responsibilities

• Pick a musical that is uplifting and encouraging
• Teach musical concepts needed to perform the music more effectively
• Prepare the students for a performance in the spring
  

Qualifications and Requirements

• A passionate love for the Lord and a desire to serve in the worship ministry
• Ability to plan and lead musical rehearsals
• Basic piano skills for rehearsals
• Ability to communicate well with the students and parents of the Worship Wednesdays Musical

Job Title: Executive Assistant to the Principals
Status: Full-time 12-month position for the 2023-24 school year
Monday-Friday, 7:30am-4:00pm
Prepared by / Date: JD Zubia / July 2023

Position Summary

Palmetto Christian Academy is seeking a Full-time Executive Assistant to the Principals for the 2023-24 school year; the candidate will have completed at least an Associates’ degree and have 1-2 years of experience in an administrative support role. The preferred candidate will possess a Bachelor’s degree and have 3 years or more experience in an administrative support role. 

Primary Responsibilities

• Managing schedules, making phone calls, and sustaining the work flow of two Administrators.
• Attending to the needs of faculty and staff with a servant heart and gracious attitude.
• Managing the scheduling and time sheets of substitute teachers.
• Managing the purchase of teacher supplies and equipment.
• Assisting with the managing of the school calendar through input from Administration.
• Managing faculty applications for K-12 positions, including tracking and scheduling of interviews, onboarding, and orientation of new employees.
• Managing the communication platform and distribution of Principals’ newsletters.
• Managing the field trips and special events for Lower and Upper School.
• Coordinating the teacher in-service week schedule.
• Coordinating events on campus through the use of our online scheduling program and collaborating with ECBC facilities personnel. 

Essential Skills:

• Spiritual and emotional maturity.
• Humility and a joyful, servant heart.
• Excellent oral and written communication skills.
• Excellent time management and organizational skills.
• Strong work ethic, ability to meet deadlines, good problem solver.
• Able to take initiative and work well without constant supervision.
• Able to maintain confidentiality in all dealings with school/parent/student information.
• Able to manage work-flow and anticipate the needs of the Principals. 
• Proficient in the use of MS Office Suite and Google documents.
• Committed to the values and mission of the school and able to promote those to staff and families in a professional manner.

Candidates for this position must demonstrate a strong, personal relationship with Jesus Christ, a passion for students, and an understanding of how to integrate biblical principles with the methodologies of effective teaching.

Candidates must be in agreement with the PCA Statement of Beliefs and must demonstrate a strong, personal relationship with Jesus Christ. If you believe you are qualified, we invite you to submit an online application.

Organizational Status
This position reports to the Lower and Upper School Principals.